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The Workplace Manager will play a pivotal role in ensuring the smooth and efficient operation of the office environment in Roseville, MN. This role involves leading both onsite teams and contractors, managing the day-to-day workplace needs, coordinating with vendors and service providers, overseeing maintenance tasks, and ensuring the facility is fully functional and well-stocked. The Workplace Manager will work closely with onsite teams, contractors, and regional leadership to ensure that all workplace services meet the required standards and support a high-quality office experience.

HOW YOU'LL SPEND YOUR TIME HERE

• Facilities Management & Maintenance (Roseville, MN)

• Oversee and manage building maintenance, landscaping, janitorial services, and repairs by coordinating with technicians, vendors, and contractors.

• Manage the work order log and ensure all work requests are completed in a timely and accurate manner, liaising with both onsite and landlord staff as needed.

• Schedule and maintain logs for office systems maintenance (e.g., HVAC, plumbing, electrical), ensuring compliance with service agreements and addressing any repair needs proactively.

• Vendor & Contractor Coordination

• Meet with vendors regularly to ensure service levels are maintained, address any performance issues, and build strong, reliable relationships.

• Obtain and review price quotes for parts, services, and labor for building projects or repairs, submit proposals to the Senior Facilities Manager for approval, and ensure budget compliance.

• Workplace Services & Stock Management

• In partnership with the day porter, ensure all food and beverage services are adequately stocked and replenished in a timely manner, keeping track of inventory levels.

• Coordinate and manage regular orders to ensure that workplace supplies are well-maintained and readily available for staff use.

• Event Coordination & Moves/Changes Management

• Lead the setup and teardown of workplace events, ensuring seamless execution and meeting the needs of the team.

• Action all workplace moves, adds, and changes (e.g., office seating arrangements, desk moves) to ensure proper reconfigurations within the office.

• Procurement & Financial Oversight

• Work with vendors and suppliers to obtain competitive price quotes for services and materials needed for office repairs and projects.

• Collaborate with the Senior Facilities Manager to ensure all procurement processes align with the workplace budget and gain necessary approvals.

• Workplace Optimization & Compliance

• Ensure that all building systems (mechanical, electrical, plumbing) are functioning optimally, coordinating preventative maintenance as needed.

• Assist in maintaining a safe and compliant workplace environment, addressing any facility-related issues promptly.

• Other

• Leads a team of full-time employees and contractors, managing shifts, performance, and development of the team.

• Backs up the receptionist as needed

WE'D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING

• Bachelor’s degree in facilities management, business administration, or a related field (preferred).

• 5+ years of experience in facilities management or workplace operations, including vendor and maintenance management.

• People management experience.

• Strong organizational skills with the ability to manage multiple projects and work orders simultaneously.

• Excellent communication and interpersonal skills, with the ability to work with diverse teams, vendors, and contractors.

• Proficiency in managing work order systems and familiarity with vendor procurement processes.

• Basic understanding of building maintenance systems (HVAC, electrical, plumbing) is a plus.

• Ability to attend the office in person 5 days a week.

• Ability to lift 12 kilos / 27 pounds

Preferred Qualifications:

• Experience with vendor management in a corporate environment.

• Prior experience with office moves, event coordination, and workplace reconfiguration.

• Familiarity with budget management and procurement processes for facilities operations.