Invest in your career with a Madrona-funded company.

Position Overview

The Producer serves as a key team contributor in all aspects of event production, design for live, virtual and hybrid events. The ideal Producer is highly organized with event production experience and knows how to contribute to bringing to life a creative vision. This position requires an elevated skillset including negotiation expertise and business and marketing skills to manage project needs. Supporting an Executive Producer (as well as leading their own projects) and a Fortune 500 client base, the Producer will work closely with production counterparts (in-house and freelance), internal sales professionals, program managers, end clients, and suppliers, to execute to the clients’ vision.

This is a remote position. Candidates in the Chicago area are highly preferred and may choose to work from our Schaumburg office.

Responsibilities

Event Management:

• Works closely with the executive producer, pre-sale and event operations teams; functions as production contact for teams during the live, virtual and/or hybrid meeting design and execution process.
• Participates in client meetings and conference calls and is to be particularly focused on executing the client’s vision and that of the executive producer, creative director and other stakeholders.
• Collaborates with the operations team to manage budget, timelines, project progress, etc.
• Provides weekly updates on hours/budget within each project to others in the team.

Pre, During, and Post-Production:

• Establishes a trust level with clients, and internal teams, in order to build long-lasting relationships, leading to new opportunities.
• Works closely with the executive producer to assist in the development and management of proposals, budgets, project timelines, creative solutions and client and supplier partner contracts.
• Works closely with supplier partners on bid submissions, quote management and contracting of services.
• Has familiarity with creating an event’s technical specifications, in partnership with a technical director, and is comfortable in reading and understanding resulting gear and labor quotes.
• Can lead an event’s content coordination process and work with clients and presenters on their presentation’s logistical needs.
• Can translate client agendas into runs of show (ROS) and manage throughout its development and final execution on-site by the stage manager.
• Assists the executive producer and program manager in coordinating logistics and overall production of events, including but not limited to, site visits, production supplier partner procurement, schedule planning, coordination of scenic, platform branding, and more – always maintaining frequent and thorough communication with both clients and team members.
• Coordinates the production and handoff of final deliverables, including notes, production documents, content files, program recordings, etc.
• Leads execution of production logistics onsite: crew call times, communication with crew, vendor management, crew F&B, security and other tasks as assigned by the executive producer.
  

Additional Department Duties:

• Integrates new technologies/stays abreast of all new opportunities in event production and suggests new ways to implement these trends/technologies.
• Collaborates with executive producer and VP of production to develop and improve workflows.
• Writes, updates, and maintains documentation related to the role.
• Will perform other duties as required.
  

Requirements:

• Bachelor's degree from an accredited college or university with major course work in marketing, business administration, graphic or fine arts, digital design, computer science or a related field required, or a combination of education and work experience in a similar position
• Comfortable working closely with senior level executives globally
• Possess a strong set of hands-on production skills
• Strong understanding of all areas of event production, including audio recording and mixing, lighting, staging, projection, etc. for live stage events and virtual meetings
• Track record of producing high-quality large-scale meetings and events
• Understanding of best practice production methodologies
• Proficient knowledge with Microsoft office software
• Models behavior that reflects our organization’s Vision and Core Values
• Exceptionally organized individual who leverages a wealth of experience in meeting production deadlines, uncovering solutions and successfully exceeding expectations in a results-oriented fast-past environment.
• Able to work effectively in an environment that isn’t bound by the traditional ‘9 to 5’ mentality.
• Confident and action-oriented; able to resolve issues quickly and creatively in high-pressure situations.
• Is a self-starter with a positive attitude who brings ideas to the table.
• Excellent interpersonal skills to work collaboratively with teams and with individuals at all levels of the client organization, including strong skills interacting with senior-level management.
• Strong problem-solving skills, including the ability to think creatively to contribute ideas that will drive value in a dynamic, client-centered environment.
• Exceptional attention to detail, verbal & written communication, and organizational skills; able to effectively manage a high volume of demanding, concurrent projects.
• Outstanding customer service orientation including professional presence and superior client relationship skills.
• Strong initiative; able to identify actionable items and delegate them independently.

Working Conditions

• Frequent use of a computer and other office equipment
• Ability to lift 20 lbs.
• Frequent sitting, standing and walking
• Ability and willingness to work extended workdays and possible weekends.
• Accessible during acceptable working hours identified per project/program

TRAVEL

• Up to 30% travel may be required for this position.

Remote working requirements:

• Reliable home internet connectivity
• Ability to troubleshoot own devices & connectivity
• Ability to be available during global office hours

The above statements are intended to describe the general nature and level of the work being performed by individuals assigned to this job. These are not an exhaustive list of all the duties and responsibilities associated with the role. As with all positions, the responsibilities and duties of this position may change. The Company, in its discretion, may alter this job description at any time with or without notice.

#LI-Remote