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Associate Program Manager - Meetings & Events

Your Destination

This position is a Remote position.

Your Expedition (position overview)

As a key member of the Direct Travel Meeting & Events team, the Associate Program Manager will be responsible for assisting and contributing to planning meetings/incentives in an entry level and administrative role.

This role will work closely with clients and a team of program managers and report to the team operations manager.

Going the Extra Mile (Responsibilities)

• Ensure accurate and timely data entry into Cvent
• Manage Website Registration Sites, Databases and Attendee Management
• Orchestrate Travel Arrangements for Attendees
• Draft program documents and communication for programs
• Draft Timelines for meetings and incentives
• Prepare close out reports as it pertains to our client service requirements.
• Draft Post Con or Meeting History Reports
• Begin Reconciliation Checklist Coordination
• Conduct file audit processes/procedures
• Manage the expense reimbursement process and vendor payment requests
• Negotiate agreements and terms with vendors for the health of the event budget
• Demonstrate industry knowledge by contributing effective ideas

Your Passport to Success (Qualifications)

• College degree preferred
• 1-3 years experience in Meetings & Incentives or the hospitality industry.
• Proficient with Windows operation system and variety of software programs
• Excellent written and verbal communication skills
• Time management and organizational skills
• High level of detail orientation
• Strong customer service skills
• Excellent leadership skills
• Strong quality control management
• Self-motivated and ambitious
• Prior experience working with attendee management systems preferred
• Demonstrate ability to learn and adapt to changing procedures, methods or processes and assist in teaching others.

Preferred Qualifications

• Proficient at multitasking
• Proficiency in Microsoft Office
• Prior experience in Cvent

Working Conditions 

• Ability and willingness to work extended workdays and possible weekends 
• Accessible during acceptable working hours identified per project/program 
• Travel expectations – the potential of 5-10% or more of time annually 
• Frequent use of a computer and other office equipment 
• Ability to lift 20 lbs. 
• Frequent sitting, standing, and walking 

Your Benefits Onboard

In addition to Medical, Dental, and Vision benefits Direct Travel/ATPI offers a Total Rewards Package which includes Retirement Plans, Wellness, Rewards and Recognition, Sustainability, DE&I initiatives, and Mental Health Support.

Embark on the next step in your career journey with Direct Travel!

Direct Travel/ATPI is one of the fastest growing Travel Management Companies (TMC) in the world. By leveraging both the expertise of its people and innovative technology solutions, Direct Travel/ATPI enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. Direct Travel/ATPI has offices globally and is currently ranked among the top providers on Travel Weekly’s Power List. For more information, visit https://www.dt.com/about-us/careers/

Direct Travel/ATPI is an EOE/AA/Veteran/People with Disabilities employer

If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel/ATPI.