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Executive Assistant



Vancouver, BC, Canada
Posted on Tuesday, June 11, 2024
About Highspot
Highspot is pioneering the category that is fundamentally changing the way companies increase sales productivity. On a mission to transform the way millions of people work with sales enablement, Highspot is committed to building breakthrough software with a spark of magic. We believe a great place to work is about more than the work – it’s about what the company stands for, and how it authentically represents its values in the real world. To this end, we have put intentional focus on creating equitable workspaces for each of our employees. Our goal is to create a culture where everyone feels a deep sense of belonging and is empowered to be an agent of change, with the ability to transform themselves, their workplace, and their world.
About the Role
The most successful candidate for this role will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. He/she will proactively anticipate needs, clear obstacles and seek opportunities to take ownership of tasks and projects.

What You'll Do

  • Identify any process issues or bottlenecks in the team and work with leadership on possible solutions
  • Manage complex calendar and scheduling requirements for supported leaders by proactively seeking out and triaging scheduling conflicts and staying ahead of opportunities to recommend meeting alternatives
  • Work effectively under pressure within short time constraints prioritizing tasks and taking appropriate action
  • Liaise with investors, financial partners, and board members to coordinate requests and maintain records of meetings held
  • Coordinate activities such as travel, signatures, and expense report submission
  • Continually seek out and identify opportunities to improve processes and create efficiencies
  • Provide coverage for other Executive Assistants as needed
  • Navigate ambiguity well and function without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
  • Track and help drive the completion of key deliverables following up on outstanding items
  • Establish and maintain effective relationships with other EAs across the company
  • Plan and organize morale events inclusive of events celebrating important company milestones
  • Answer questions and provide support for all team members

Your Background

  • You bring enthusiasm and a positive attitude to everything you do
  • You are happiest when you can fit all the pieces of the puzzle together
  • You thrive on organization and know that details matter
  • When you see something that needs to be done, you make it happen
  • You operate with humility and grace under pressure
  • 5+ years experience managing complex calendars
  • Experience working with senior management and collaborating across departments
  • Excellent communication and collaboration skills
  • Adaptable and resourceful in a dynamic environment
  • Demonstrated ability to multi-task
  • Incredibly detail-oriented with strong problem solving skills
  • Self-starter: can take even the smallest project and run with it to the successful completion.
  • Experience driving items independently in an ambiguous, high-growth organization
  • You have a working knowledge of contemporary collaboration and productivity tools - Google suite, Slack, and Microsoft Office
Base salary range: $86,000 - $117,000 Employees are eligible to receive stock options and may also receive other forms of compensation.
The above represents total expected compensation for this role. Actual compensation will depend on various job-related factors, including, but not limited to, location, experience, and job qualifications.
Highspot also offers the following employee benefits for this position:
-Comprehensive medical, dental, vision, disability, and life benefits
-Group Retirement Savings Plan (RRSP) and matching employer contributions (DPSP) with immediate vesting
-Flexible PTO
-Generous Holiday Schedule + 5 Days for Annual Holiday Week
-Quarterly Recharge Fridays (paid days off for mental health recharge)
-Flexible work schedules
-Professional development opportunities through LinkedIn Learning
-Access to Coaches and Therapists through Modern Health
-2 Volunteer days per year
Equal Opportunity Statement
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of any grounds protected by applicable human rights legislation, which may include age, ancestry, citizenship, color, ethnicity, family status, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disabilities, political belief, race, religion, or sexual orientation.
Did you read the requirements as a checklist and not tick every box? Don't rule yourself out! If this role resonates with you, hit the ‘apply’ button."