Executive Assistant
Highspot
Administration
Vancouver, BC, Canada
Posted on Oct 10, 2024
About Highspot
Highspot is pioneering the category that is fundamentally changing the way companies increase sales productivity. On a mission to transform the way millions of people work with sales enablement, Highspot is committed to building breakthrough software with a spark of magic. We believe a great place to work is about more than the work – it’s about what the company stands for, and how it authentically represents its values in the real world. To this end, we have put intentional focus on creating equitable workspaces for each of our employees. Our goal is to create a culture where everyone feels a deep sense of belonging and is empowered to be an agent of change, with the ability to transform themselves, their workplace, and their world.
About the Role
The most successful candidate for this role will demonstrate effective communication skills and will be able to manage complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. The candidate should be able to work independently while also collaborating effectively with team members. They will proactively anticipate needs, clear obstacles and seek opportunities to take ownership of tasks and projects.
What You'll Do
- Provide office support for the Vancouver team in the following areas:
- Onboarding & Offboarding area employees and managing team assets
- Facilitate team experience activities by owning the coordination, logistics, and direction for team events, and lunches, and proactively drive actions needed to ensure positive event outcomes
- Be a key driver in creating and maintaining the culture within the team and ensuring this connects to the broader Highspot culture
- Participate in discretionary morale budget by spending, tracking, and ensuring policy compliance. Identify and resolve expense and supply related issues by communicating with senior leaders and finance as applicable
- Manage and assist with day to day operations. Being the key point of contact and resource for employee questions, space, hardware & resource allocation, etc.
- Provide broad administrative support to the P&E leadership team, including but not limited to:
- Managing complex calendar and scheduling requirements for P&E leaders by proactively seeking out and triaging scheduling conflicts and staying ahead of opportunities to recommend meeting alternatives
- Identify process issues or bottlenecks for the team, and work with leadership on possible solutions with the goal of driving efficiencies and key deliverables
- Work effectively under pressure within short time constraints prioritizing tasks and taking appropriate action as this is a high volume department
- Provide travel and expense reimbursement for P&E leaders
- Navigate ambiguity well and function without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
- Build and maintain Key relationships with vendors, leaders, and other departments across the company
- Plan, organize and create morale events for the P&E department including team events and offsites under the guidance of P&E leadership
Your Background
- You bring enthusiasm and a positive attitude to everything you do.
- You are happiest when you can fit all the pieces of the puzzle together.
- You thrive on organization and know that details matter.
- When you see something that needs to be done, you make it happen.
- You operate with humility and grace under pressure.
Your Experience
- 5+ years of Administrative, Business Support, or customer service experience in a fast-paced work-environment with an emphasis on scheduling meetings, planning events, and travel management supporting senior management
- Excellent communication and collaboration skills both verbal and written
- Incredibly detail-oriented with strong problem solving and project management skills
- Independent Self-starter: can take even the smallest project and run with it to the successful completion
- You have a working knowledge of contemporary collaboration and productivity tools - Google suite, Slack, Airtable, Coupa, Lucid Charts
Base salary range: $86,000 - $117,000. Employees are eligible to receive stock options and may also receive other forms of compensation.
The above represents total expected compensation for this role. Actual compensation will depend on various job-related factors, including, but not limited to, location, experience, and job qualifications.
Highspot also offers the following employee benefits for this position:
-Comprehensive medical, dental, vision, disability, and life benefits
-Group Retirement Savings Plan (RRSP) and matching employer contributions (DPSP) with immediate vesting
-Flexible PTO
-Generous Holiday Schedule + 5 Days for Annual Holiday Week
-Quarterly Recharge Fridays (paid days off for mental health recharge)
-Flexible work schedules
-Access to Coaches and Therapists through Modern Health
-2 Volunteer days per year
-Monthly transportation allowance for employees that work in our Vancouver Hub location
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Equal Opportunity Statement
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of any grounds protected by applicable human rights legislation, which may include age, ancestry, citizenship, color, ethnicity, family status, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disabilities, political belief, race, religion, or sexual orientation.
Did you read the requirements as a checklist and not tick every box? Don't rule yourself out! If this role resonates with you, hit the ‘apply’ button."