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Executive Assistant to CEO

Spotnana Technology

Spotnana Technology

Administration
San Francisco, CA, USA
Posted on Tuesday, April 25, 2023

Are you ready for the best destination of your career?

Spotnana is modernizing the infrastructure of the $1.4 trillion travel industry in order to bring freedom, simplicity, and trust to travelers everywhere. With over $115M in funding from top tier investors, including ICONIQ and Madrona Venture Group, we are tackling the hardest problems the travel industry has to offer and we need your help.

Culture is always fluid. It evolves as a business grows, along with the people who drive it forward. We seek people who have different perspectives, but shared values. Before you embark on this journey, quickly check in on whether you are aligned with our company values:

  1. Obsessed with Customer Needs: We earn the trust and loyalty of our customers by solving their problems.
  2. Do the Impossible: We solve tough problems through innovation and are inspired by unprecedented challenges.
  3. Build Globally, Serve Locally: We embrace a global mindset and celebrate diversity as we serve customers around the world.
  4. Act Like Owners: We constantly find problems to solve. Decisions are not made in isolation. We work hard, work smart, and work together.
  5. Constantly Change, Learn & Evolve: We flourish by adapting quickly to new challenges and by learning from everyone around us. Building something new is not always glamorous work. Roll up your sleeves, get your hands dirty, and evolve.
  6. Respect Above All: We are humble and treat others with the same respect we desire for ourselves. Our work culture is a safe environment where everyone is open to feedback and new ideas.

Spotnana is looking for a proactive, upbeat, and highly organized Executive Assistant to support our Founder & CEO. This is an extraordinary opportunity to be an integral part of building Spotnana. The right candidate will have fine-tuned their ability to exercise sound judgment in a vast range of situations. They are capable of prioritizing and managing multiple projects in a dynamic, ever-changing environment, and are a natural self-starter with strong administrative and analytical skills. A growth mindset will be critical in the role.

Responsibilities

  • Taking ownership of the CEO’s calendar - scheduling, coordinating, and preparing for meetings. Anticipating needs and initiating action with limited direction and astute judgment. Proactively resolving calendar conflicts, to ensure the CEO’s time is spent on the most impactful and important matters, as designated. Ensure preparation for all meetings.
  • Plan and manage complex travel arrangements including air, hotel, car arrangements, VISA, and Covid-19 requirements, plan itineraries, and other scheduling; proactively identify efficiencies for travel.
  • Manage and organize the CEO’s highly complex email including social media (LinkedIn, Twitter) inbox to prioritize and resolve urgent requests and responses.
  • Partner closely with our internal teams to support the planning and execution of important technology announcements related to the executive team
  • Acquire in-depth knowledge of the engineering team and company operations in order to become a trusted advisor for the leadership team to proactively coordinate meetings and logistics.
  • Collaborate and build strong relationships at all levels of the organization, from C-level executives and stakeholders to internal teams and external partners.
  • Drive key team activities (ie, staff meetings, all-hands meetings, off-site & supply ordering)
  • Support ad-hoc office requests, serve as backup to EAs and HR, and support engagement initiatives
  • Wear many hats. You can balance several tasks at once and easily pivot as priorities change. We're a growing startup and we are looking for individuals willing to help where it's needed!

Qualifications

  • 5+ years of experience assisting at the executive level with direct experience supporting a Founder, CEO, CTO, CIO, CISO or C-level executive in a fast paced technical environment
  • Superior organizational and prioritization skills; great follow through on action items and works well in a fast-paced evolving organization and able to pivot when the priorities shift
  • Proficient in G Suite and Microsoft Office
  • Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions
  • Superior organizational and prioritization skills; great follow through on action items and works well in a fast-paced evolving organization and able to pivot when the priorities shift
  • Strong analytical and problem solving skills, proactive approach to the job with a passion for making other’s jobs easier through anticipating needs
  • Must be willing and able to work in an open office environment in both San Francisco and Palo Alto (Hybrid) - This is not a remote-eligible role
  • Associate’s degree or equivalent experience

Spotnana strives to offer fair, industry-competitive and equitable compensation. Our approach holistically assesses total compensation, including cash, company equity and comprehensive benefits. Our market-based compensation approach uses data from trusted third party compensation sources to set salary ranges that are thoughtful and consistent with the role, industry, company size, and internal equity of our team. Each employee is paid within the minimum and maximum of their position’s compensation range based on their skills, experience, qualifications, and other job-related specifications.

The annual cash compensation for this role is: $140,000 - $180,000 USD.

Benefits offered include:

  • Equity in the form of stock options which provides partial ownership in the company so you can share in the success of the company as it grows
  • Pre-tax and ROTH 401(k) options via Fidelity with up to a 4% company match
  • Comprehensive benefit plans covering medical (United Healthcare or Kaiser), dental (Guardian), vision (Guardian), life (Mutual of Omaha), and disability (Mutual of Omaha) effective on your hire date. We cover 100% of your employee premiums and 85% of your eligible dependents
  • Pre-tax flexible spending account options for health, dependent care and commuter expenses
  • 20 vacation days per year in additional to 10 company holidays, 4 company recharge/wellness days and an end of year company shutdown
  • Up to 26 weeks of Parental Leave
  • Monthly cell phone/internet stipend
  • Additional benefits including access to RocketLawyer’s online legal platform, International Airlines Travel Agent Network (IATAN) membership, Pet Insurance through Fetch, Financial Wellness through Origin and SoFi, EAP through Mutual of Omaha, The Calm app through Kaiser, pre-tax parking/transit program and more.

We are committed to fostering a diverse, inclusive environment and to encourage these values in everyone on our team. We provide an environment of mutual respect where opportunities are available without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion for people from all walks of life is key to our success as a company.